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Administrative Assistant

Cornerstone Advocacy Service



 

Organization Summary:

Cornerstone is a $4.8M agency with approximately 90 employees. We provide specialized services within eleven cities, including Bloomington, Brooklyn Center, Brooklyn Park, Crystal, Edina, Eden Prairie, Maple Grove, Richfield, Robbinsdale, St. Louis Park, and Minneapolis. Our organization serves individuals impacted by domestic violence, sexual violence and human trafficking, with office locations in Bloomington, Minneapolis, and Brooklyn Center. Cornerstone has developed one of the most comprehensive service continuums for victims of violence in Minnesota. Our services are designed to move individuals and families from crisis to safety, stabilization and security. Last year approximately 4,000 individuals accessed Cornerstone programming. We are committed to providing opportunities for others to partner with us in this work and to convey, as a community, zero-tolerance for violence.


(www.cornerstonemn.org)

 
Location: Twin Cities Metro Activity Area: Legal, Civil Rights Advocacy, Crime
Category: Administration Support Services Closing Date: open until filled
Job Type: Full Time Salary: DOQ
Hours: 40 hours per week 
 

Primary Duties:

The Administrative Assistant will be primarily responsible for two critical functions within the organization:  providing clinical billing support and providing general administrative support through accounting and data entry.  

Accounting & General Administrative Support

  • Provide bookkeeping, general ledger account reconciliation and data entry
  • Assist in tracking information for Cornerstone’s rental properties by recording rent rolls, preparing files for lease and drafting appropriate letters
  • Process credit card donations
  • Take lead in organizing accounting files within organization
  • Return calls to vendors regarding sales, etc.
  • Process bi-weekly accounts payable
  • Reconcile bank statements monthly
  • Assist in annual audit preparation
  • Assist in budget preparation (CAS annual, government and contributed)
  • Work closely with General Crime Victim Emergency Fund/General Crime Advocate to validate and process Emergency Crime Victim Funds Applications within the required time
  • Other duties as assigned

Electronic Health Records

Provide administrative support for Empathic billing system/services

Program Expectations:

Works collaboratively across internal programs

Attends program meetings/trainings as needed or requested

Organizational Expectations:

Participates on internal CAS committees as assigned

Attends all staff meetings & trainings; position specific

Provides support and attends Cornerstone events throughout the year, ie volunteer recognition, conference, Holiday Shop, DV Awareness Month, etc.

Provide support to a minimum of one Cornerstone fundraising event per year

Support CAS marketing initiatives i.e. CAS/Elevator speech

Promote CAS mission & philosophy

Displays high ethical/professional standards

Representative of CAS on external committees as assigned


Experience:

Associate’s degree in accounting, computer science, or related education. Some experience helpful but we will train. Excellent communication skills, knowledge of Microsoft applications, the ability to prioritize and effectively manage multiple projects and deadlines are a must. Knowledge of the MIP accounting system preferred.

 Other qualifications include but are not limited to:

  • Excellent verbal and written communication skills
  • Proficient in Word and Excel, and utilization in internet search engines
  • Must have excellent interpersonal skills
  • Excellent Organizational skills and ability to both work independently and part of a team
  • Detail oriented

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities and those who may be Deaf/Hard of Hearing, to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to use manual dexterity for use of objects, tools or controls as well as visual acuity. The employee is required to stand; walk; sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must lift and/or move up to 30 pounds. The employee should always request assistance if any object needs to be lifted and the employee feels that their capabilities are such that the specific item to be lifted is beyond the employees abilities. No employee should attempt to lift more than what is comfortable for them. If such a situation should arise the employee should notify their supervisor to find help with lifting any item regardless of weight if the object to be lifted is awkward or difficult to lift in any way.


 

Additional Info:

Cornerstone strives for a fully inclusive work environment and does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, disability, age, familial or marital status, and/or with regard to public assistance or any other characteristic. These statements are not intended to encompass all functions and qualifications of this position; rather, they are intended to provide a general framework of the requirements of the position. Cornerstone is an Equal Opportunity and Affirmative Action Employer.

Cornerstone offers a generous salary and benefits package.  


How To Apply:

Please E-Mail your cover letter & resume to:

           jobs@cornerstonemn.org

 

No agencies; No walk-ins; No phone calls please

 


 

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